Electronic Document Distribution

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We understand that time is precious – so we’re here to help make your working day that little bit easier. Our award-winning document management software, Spindle Document Distribution is flexible and customisable to your business needs.

Say Goodbye to

  • time wasted on lengthy operational processes
  • risk of human error when collating, distributing and filing documents
  • unnecessary postage and stationery costs
  • document security risk
  • complex set-up and maintenance

Say Hello to

  • improved process efficiency
  • consistent, professional and branded customer documents
  • faster document delivery via email
  • legal compliance with electronic document requirements
  • quick return on investment
      Book a demo       Download brochure

See how much your business could save using Spindle Document Distribution

Spindle Document Distribution has not only helped us save man-hours and costs, but also enabled us to deliver the same set of sales reports to different teams hassle free.

Inflight Sales Group

Calculate savings

Spindle Document Distribution integrates with many ERP and accounting systems

See all integrations

Transform the look of outgoing documents

  1. Apply digital signature.
  2. Incorporates full colour design with logo and corporate branding.
  3. Relevant data extracted from your ERP.
  4. 256 bit document encryption.
  5. Automatically change language files.
  6. Terms & conditions automatically added.
  7. Pay Now button added to invoice. NEW

Spindle Document Distribution features include...

  • Batch document delivery

    Batch document distribution

    Send batch invoices or other documents by email, print, fax or to archive depending on customer preference.

  • Branded documents

    Branded document templates

    Automatically apply a branded template to enhance your corporate identity and add promotional messages. Advertising messages can be tailored specifically to customer groups within your accounting system.

  • Documents

    Send any type of business communication

    Attach and send any document type, such as invoices, statements, remittance advices to any contact type, internally or externally.

  • Archive

    Archive for future retrieval

    Archive documents to specified locations such as a network, CRM, ERP and/or SharePoint automatically.

  • inteligent delivery

    Distribute to multiple contacts

    Copy additional recipients into emails or send the same document attached to tailored email separately.

  • Document protection

    Protect documents

    Password protect sensitive information and digitally sign PDF documents using digital certificates (using advanced Adobe CDS Digital ID).

  • Document protection

    Personalise correspondence

    Personalise customer communications (printed or emailed) using real-time data extracted from ERP database.

  • Document protection

    Add extra attachments

    Include additional documents with your electronic correspondence such as related invoices with statements, delivery instructions, terms and conditions of purchase, promotional offers, newsletters etc.

  • Paythem

    Spindle PayThem TM

    Add ‘Pay Now’ buttons to invoices sent via email and get paid quicker. Your customers can instantly and securely pay you online via Sage Pay.

    Read more

  • Paythem

    Integration with Spindle Reconciler

    Instantly see payments in Sage 200, as they are paid into your account via Sage Pay.

    Read more

See Spindle Document Distribution in Action

 Book a demo 

Flexibility for every department

  • Credit Control
  • Accounts
  • Sales
  • Warehouse

Credit Control

Fed up with requests for invoice copies?

Fed up with requests for invoice copies?

Spindle Document Distribution can automatically attach multiple invoices to every monthly statement emailed to your customer. So you and your customer instantly have all the information you need to hand when you are querying reasons for late payment.


Wasting your time stuffing envelopes?

Wasting your time stuffing envelopes?

Email invoices and other types of documents in seconds. Spindle Document Distribution will automatically email batches of documents or print out ready for posting, depending on individual customer preference settings.


Keep on top of your accounts!

Keep on top of your accounts!

Receive copies of overdue statements or invoices in real-time. Not only will this reduce internal queries – it will help you assess any disputes or overdue payments too.


Want to achieve faster despatch?

Want to achieve faster shipping?

No need to collate multiple documents. Spindle Document Distribution simplifies the order picking process by adding all orders to one picking list. Barcodes are automatically generated and inserted on the document.

      Book a demo       Download brochure

How Spindle Document Distribution has helped others

Towsure Implementing Spindle Document Distribution has helped us to streamline processes, save money and improve our service to our customers - we wouldn't be without it More
707 Recruitment Spindle Document Distribution fully supports our sustainability credentials and is a great practical example of how being green and going paperless can save you money. More
Bishop Sports & Leisure I was instantly impressed by Spindle Document Distribution's efficiency and effectiveness at being able to deliver on what it promised. More
Inflight Sales Group Spindle Document Distribution has not only helped us save man-hours and costs, but also enabled us to deliver the same set of sales reports to different teams hassle free. More
TMC Iberia Spindle Document Distribution provides a much better customer experience and makes our life easier in terms of time spent processing documents. More
More Asphalt 10 minutes into the Spindle Document Distribution product demonstration we immediately saw the benefits and the cost saving, thus making it an easy decision to purchase the product. More
Inspire Every transaction we can do more efficiently and more swiftly saves us all precious minutes. We're no longer wasting time on what is really low-level paperwork. More
Metcalfe Spindle Document Distribution has been a marvellous investment for this company, with the system paying for itself in just three months which is pretty good going More
Dwyer I don't know what we'd do without Spindle Document Distribution now. It's a necessary bolt-on for Sage.
TTI Spindle Document Distribution is simply brilliant and the single most useful and efficient software we have ever encountered.
Tokai Carbon I've been incredibly impressed by the power and flexibility of Spindle Document Distribution. It has surpassed all our expectations.
Lee Baron Spindle Document Distribution delivers everything in a seamless manner and has drastically reduced our financial administration costs. It's also so simple to use.
Metamark The biggest benefit to our business is the time saved. The 'rules' in Spindle Document Distribution are set up so it generates invoices and statement runs and then automatically sends them by email or prints them for posting.
Wellington College Spindle Document Distribution is excellent. It has saved us time and costs; it has improved our billing and payment processes.
Treste Hire and Sales There's no doubt about it - Spindle Document Distribution has been a winner. Spindle saves you time - waiting for the post, printing and time on the phone chasing for payment.
Cistermaister It's so much more efficient and is very easy to use once it's been set up. We spend far less time on paperwork and can use that valuable time talking to our customers instead.
SMIT Amandla Marine The payback for this investment will be less than one year, and the more we use Spindle Document Distribution, the more we find new ways of automating existing procedures.

Document scanning, importing and archiving

Document Capture

credit control

Credit Hound

Online portal
for account query

Spindle Self Serve